Privacy Notice – General Data Protection Regulation (“GDPR”)

Please read the following information carefully. This privacy notice contains information about the information collected, stored and otherwise processed about you and the reasons for the processing. It also tells you who Barrister KnowHow shares this information with, the security mechanisms Barrister KnowHow has put in place to protect your data and how to contact Barrister KnowHow in the event you need further information.

Who is Barrister KnowHow?

Dominic Bevis trading as Barrister KnowHow (“Barrister KnowHow”) collects, uses and is responsible for personal information about you. When Barrister KnowHow does this it is the ‘controller’ of this information for the purposes of the GDPR and the Data Protection Act 2018.

If you need to contact Barrister KnowHow about your data or the processing carried out you can use the contact details at the end of this document.

What does Barrister KnowHow do with your information?

Information Collected

Barrister KnowHow collects some or all of the following personal information that you provide:

a. personal details

b. family details

c. lifestyle and social circumstances

d. goods and services

e. financial details

f. education, training and employment details

g. physical or mental health details

h. racial or ethnic origin

i. political opinions

j. religious, philosophical or other beliefs

k. trade union membership

l. sex life or sexual orientation

m. genetic data

n. biometric data for the purpose of uniquely identifying a natural person

o. criminal proceedings, outcomes and sentences, and related security measures

p. other personal data relevant to instructions to provide legal services, including data specific to the instructions in question

q. information about your business activities

Information collected from other sources.

The same categories of information may also be obtained from third parties, such as other legal professionals or experts, members of the public, your family and friends, witnesses, courts and other tribunals, investigators, government departments, regulators, public records and registers.

How Barrister KnowHow uses your personal information

Barrister KnowHow may use your personal information for the following purposes:

i. to provide legal services to Barrister KnowHow clients, including the provision of legal advice and representation in courts, tribunals, arbitrations, and mediations

ii. to keep accounting records and carry out office administration

iii. to take or defend legal or regulatory proceedings or to exercise a lien

iv. to respond to potential complaints or make compliants

v. to check for potential conflicts of interest in relation to future potential cases

vi. to promote and market Barrister KnowHow services

vii. to carry out anti-money laundering and terrorist financing checks

viii. to train other barristers and when providing work-shadowing opportunities

ix. to respond to requests for references

x. when procuring goods and services

xi. to publish legal judgments and decisions of courts and tribunals

xii. as required or permitted by law.

Whether information has to be provided by you, and why

If Barrister KnowHow has been instructed by you or on your behalf on a case or if you have asked for a reference, your personal information has to be provided, to enable Barrister KnowHow to provide you with advice or representation or the reference, and to enable Barrister KnowHow to comply with professional obligations, and to keep accounting records.

The legal basis for processing your personal information

Barrister KnowHow relies on the following as the lawful bases on which Barrister KnowHow collects and uses your personal information:

  • If you have consented to the processing of your personal information, then Barrister KnowHow may process your information for the purposes set out above to the extent to which you have consented to Barrister KnowHow doing so.
  • If you are a client, processing is necessary for the performance of a contract for legal services or in order to take steps at your request prior to entering into a contract.
  • In relation to information which is in categories (g) to (o) above (these being categories which are considered to include particularly sensitive information and which include information about criminal convictions or proceedings) Barrister KnowHow relies on your consent for any processing for the purposes set out in purposes (ii), (iv), (vi), (viii) and (ix) above. Barrister KnowHow needs your consent to carry out processing of this data for these purposes. However, if you do not consent to processing for purposes (iv) and (ix) (responding to potential complaints and providing a reference) Barrister KnowHow will be unable to take your case or to provide a reference. This is because Barrister KnowHow needs to be able to retain all the material about your case until there is no prospect of a complaint and to provide an informed and complete reference.
  • In relation to information in categories (g) to (o) above (these being categories which are considered to be particularly sensitive information and include information about criminal convictions or proceedings), Barrister KnowHow is entitled by law to process the information where the processing is necessary for legal proceedings, legal advice, or otherwise for establishing, exercising or defending legal rights.
  • In relation to information which is not in categories (g) to (o) above, Barrister KnowHow relies on its legitimate interest and/or the legitimate interests of a third party in carrying out the processing for the purposes set out above.
  • In certain circumstances processing may be necessary in order that Barrister KnowHow can comply with a legal obligation to which Barrister KnowHow is subject (including carrying out anti-money laundering or terrorist financing checks).
  • The processing is necessary to publish judgments or other decisions of courts or tribunals.

Who will Barrister KnowHow share your personal information with?

If you are a client, some of the information you provide will be protected by legal professional privilege unless and until the information becomes public in the course of any proceedings or otherwise. As a barrister Dominic Bevis has an obligation to keep your information confidential, except where it otherwise becomes public or is disclosed as part of the case or proceedings.

It may be necessary to share your information with the following:

  • data processors, such as IT support staff, email providers, data storage providers and other cloud service providers
  • other legal professionals
  • experts and other witnesses
  • prosecution authorities
  • courts and tribunals
  • trainee barristers
  • lay clients
  • family and associates of the person whose personal information Barrister KnowHow is processing
  • in the event of complaints, the Bar Standards Board, and the Legal Ombudsman
  • other regulatory authorities
  • current, past or prospective employers
  • education and examining bodies
  • business associates, professional advisers and trade bodies, e.g. the Bar Council
  • the intended recipient, where you have asked Barrister KnowHow to provide a reference

Barrister KnowHow may be required to provide your information to regulators, such as the Bar Standards Board, the Financial Conduct Authority or the Information Commissioner’s Office. In the case of the Information Commissioner’s Office, there is a risk that your information may lawfully be disclosed by them for the purpose of any other civil or criminal proceedings, without Barrister KnowHow’s consent or yours, which includes privileged information.

Barrister KnowHow may also be required to disclose your information to the police or intelligence services, where required or permitted by law.

Sources of information

The personal information Barrister KnowHow obtains may include information which has been obtained from:

  • other legal professionals
  • experts and other witnesses
  • prosecution authorities
  • courts and tribunals
  • trainee barristers
  • lay clients
  • family and associates of the person whose personal information Barrister KnowHow is processing
  • in the event of complaints, the Bar Standards Board, and the Legal Ombudsman
  • other regulatory authorities
  • current, past or prospective employers
  • education and examining bodies
  • business associates, professional advisers and trade bodies, e.g. the Bar Council
  • the intended recipient, where you have asked Barrister KnowHow to provide a reference
  • data processors, such as my Chambers staff, IT support staff, email providers, data storage providers and other cloud service providers
  • public sources, such as the press, public registers and law reports

Automated technologies or interactions

As you interact with the website, Barrister KnowHow will automatically collect technical data about your equipment, browsing actions and patterns. Barrister KnowHow collects this personal data by using cookies and other similar technologies. Please see the Barrister KnowHow cookie policy for further details.

Transfer of your information outside the European Economic Area (EEA)

This privacy notice is of general application and as such it is not possible to state whether it will be necessary to transfer your information out of the EEA in any particular case or for a reference. However, if you reside outside the EEA or your case or the role for which you require a reference involves persons or organisations or courts and tribunals outside the EEA then it may be necessary to transfer some of your data to that country outside of the EEA for that purpose. If you are in a country outside the EEA or if the instructions you provide come from outside the EEA then it is inevitable that information will be transferred to those countries. If this applies to you and you wish additional precautions to be taken in respect of your information please indicate this when providing initial instructions.

Some countries and organisations outside the EEA have been assessed by the European Commission and their data protection laws and procedures found to show adequate protection. The list can be found here. Most do not. If your information has to be transferred outside the EEA, then it may not have the same protections and you may not have the same rights as you would within the EEA.

Barrister KnowHow may transfer your personal information to the following which are located outside the European Economic Area (EEA):

cloud data storage services based in the USA who have agreed to comply with the EU-U.S. Privacy Shield, in order to enable Barrister KnowHow to store your data and/or backup copies of your data so that Barrister KnowHow may access your data when needed. The USA does not have the same data protection laws as the EU but the EU-U.S. Privacy Shield has been recognised by the European Commission as providing adequate protection. To obtain further details of that protection see https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/eu-us-privacy-shield_en.

If Barrister KnowHow decides to publish a judgment or other decision of a Court or Tribunal containing your information then this will be published to the world.

Barrister KnowHow will not otherwise transfer personal information outside the EEA except as necessary for providing legal services or for any legal proceedings.

If you would like any further information please use the contact details at the end of this document.

If you would like any further information please use the contact details at the end of this document.

Data security

Barrister KnowHow has put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, Barrister KnowHow limits access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on the instructions of Barrister KnowHow and they are subject to a duty of confidentiality.

Barrister KnowHow has put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where legally required to do so.

How long will Barrister KnowHow store your personal data?

Personal data that Barrister KnowHow processes for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes. It will then be anonymised or securely deleted / destroyed.

Barrister KnowHow will normally store all your information:

  • In the case of client data, until at least 1 year after the expiry of any relevant limitation period (which will usually be 6 years, but may be 12 years, or longer where the case includes information relating to a minor), from the date of the last item of work carried out, the date of the last payment received or the date on which all outstanding payments are written off, whichever is the latest/whatever other end point is chosen. This is because it may be needed for potential legal proceedings.
  • At this point any further retention will be reviewed and the data will be marked for deletion or marked for retention for a further period. The latter retention period is likely to occur only where the information is needed for legal proceedings, regulatory matters or active complaints. Deletion will be carried out (without further notice to you) as soon as reasonably practicable after the data is marked for deletion.
  • Dominic Bevis will store some of your information which he needs to carry out conflict checks for the rest of his career. However, this is likely to be limited to your name and contact details and the name of the case. This will not include any information within categories (g) to (o) above.
  • In the case of prospective clients, for a period of 1 year after final submission of your personal information. If you state that you no longer wish to be contacted by Barrister KnowHow within this timeframe, Barrister KnowHow will retain only your contact details in order to limit further future contact.
  • Information related to anti-money laundering checks will be retained until five years after the completion of the transaction or the end of the business relationship, whichever is the later
  • Names and contact details held for marketing purposes will be stored indefinitely or until Barrister KnowHow becomes aware or is informed that the individual has ceased to be a potential client.

Consent

As explained above, Barrister KnowHow is relying on your explicit consent to process your information in categories (g) to (o) above. You provided this consent when you agreed that Barrister KnowHow would provide legal services or you asked Barrister KnowHow to provide a reference.

You have the right to withdraw this consent at any time, but this will not affect the lawfulness of any processing activity Barrister KnowHow has carried out prior to you withdrawing your consent. However, where Barrister KnowHow also relies on other bases for processing your information, you may not be able to prevent processing of your data. For example, if you have asked Barrister KnowHow to work for you and Barrister KnowHow has spent time on your case, you may owe Barrister KnowHow money which it will be entitled to claim.

If there is an issue with the processing of your information, please contact Dominic Bevis using the contact details below.

Your rights

Under the GDPR, you have a number of rights that you can exercise in certain circumstances. These are free of charge. In summary, you may have the right to:

  • Ask for access to your personal information and other supplementary information;
  • Ask for correction of mistakes in your data or to complete missing information Barrister KnowHow holds on you;
  • Ask for your personal information to be erased, in certain circumstances;
  • Receive a copy of the personal information you have provided to Barrister KnowHow or have this information sent to a third party. This will be provided to you or the third party in a structured, commonly used and machine readable format, e.g. a Word file;
  • Object at any time to processing of your personal information for direct marketing;
  • Object in certain other situations to the continued processing of your personal information;
  • Restrict Barrister KnowHow’s processing of your personal information in certain circumstances;
  • Request not to be the subject to automated decision-making which produces legal effects that concern you or affects you in a significant way.

If you want more information about your rights under the GDPR please see the Guidance from the Information Commissioners Office on Individual’s rights under the GDPR.

If you want to exercise any of these rights, please:

  • Use the contact details at the end of this document;
  • Barrister KnowHow may need to ask you to provide other information so that you can be identified;
  • Please provide a contact address so that you can be contacted to request further information to verify your identity;
  • Provide proof of your identity and address;
  • State the right or rights that you wish to exercise.

Barrister KnowHow will respond to you within one month from when Barrister KnowHow receives your request.

No fee usually required

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, Barrister KnowHow may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, Barrister KnowHow could refuse to comply with your request in these circumstances.

How to make a complaint?

The GDPR also gives you the right to lodge a complaint with the Information Commissioners’ Office if you are in the UK, or with the supervisory authority of the Member State where you work, normally live or where the alleged infringement of data protection laws occurred. The Information Commissioner’s Office can be contacted at http://ico.org.uk/concerns/. Barrister KnowHow would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact Barrister KnowHow in the first instance.

Future processing

Barrister KnowHow does not intend to process your personal information except for the reasons stated within this privacy notice. If this changes, this privacy notice will be amended and placed on the website.

Changes to this privacy notice

This privacy notice was last updated on 10 September 2018.

Barrister KnowHow continually reviews its privacy practices and may change this policy from time to time. When Barrister KnowHow does it will be placed on the website.

Contact details

If you have any questions about this privacy notice or the information Barrister KnowHow holds about you, please contact Dominic Bevis.

The best way to contact me is by email to info@barristerknowhow.com or by phone on 0330 043 0412.

Alternatively, you may write to Barrister KnowHow at Premier Business Centre, 47-49 Park Royal Road, London, NW10 7LQ.